From clock-in to payroll, with ADP

Open the ADP integration page

In Stafferin, go to Integrations from the left menu. Find the ADP card and click Configure.

app.stafferin.com/integrations

The status pill under each card is live. ADP reads Not Configured until you finish this guide, then Connected. You can also reach the page directly at app.stafferin.com/integrations/adp.

Get your bearings on the dashboard

Everything for ADP lives on this one page. The six tiles across the top are your health check, and the three tabs below them are the whole workflow.

app.stafferin.com/integrations/adp

Mapped / Unmapped — how many of your active employees are linked to an ADP record. Unmapped counts every active employee without an ADP ID, so it starts equal to your headcount.
Pending / Failed / Synced Today — the state of the sync queue. Settings, Employee Mapping and Sync Status are steps 3–4, 6 and 7 of this guide.

Enter your API credentials

On the Settings tab, choose your ADP product and sync mode, then paste the Client ID and Client Secret from ADP. Click Save Settings at the bottom of the page.

app.stafferin.com/integrations/adp — Settings

ADP Product — record which ADP product you are on. It is a label for your records; it does not change what Stafferin sends (why).
Sync Mode — leave it on Real-time + Batch (Recommended). It decides whether an approval is sent immediately or waits for the hourly run. The retry safety net applies either way — what each option really does is set out below.
Client Secret — once saved it is never shown again. The field reads "Leave blank to keep current" and the line beneath shows Current: •••••••• to confirm one is stored. Leave it blank whenever you edit anything else on this page.

Upload the ADP certificate

Scroll to SSL Certificate (Required for mTLS). Choose your format, attach the file(s), and click Upload Certificate. This is a separate button from Save Settings — the certificate has its own upload step because Stafferin validates and reads its expiry date.

app.stafferin.com/integrations/adp — SSL Certificate

Which format do you have?

After a successful upload the panel shows the certificate's type and expiry date. If it expires within 30 days you'll see a warning — ADP certificates do expire, and when one does, syncing stops until you upload a new one.

Test the connection

Scroll back to Connection Status and click Test Connection. Stafferin asks ADP for an access token using your credentials and certificate, and tells you exactly what came back.

app.stafferin.com/integrations/adp — Test Connection

This is what you see if you try to test before uploading the certificate — the most common stumble, shown here deliberately. Go back to Step 4, upload it, and test again. On success the dialog reads Connection Successful and the badge above changes to Connected.

Map your employees to ADP

Open the Employee Mapping tab. Stafferin needs to know which ADP worker each of your employees is — that link is the ADP Associate OID. Nothing will sync for an employee who isn't mapped.

app.stafferin.com/integrations/adp — Employee Mapping

Email addresses are blurred in this screenshot only. Two ways to fill this in:

• Auto-Match by Email (top right) — Stafferin pulls your worker list from ADP and links anyone whose Stafferin email matches their ADP email. Start here; it does most of the work in one click.
• By hand — type the OID into the row and click Save Mappings. Use this for anyone auto-match couldn't place (usually a different work email in each system, or no email on file).

Auto-match never overwrites an OID you already set by hand. Saving only sends the rows you actually changed, so editing one person doesn't rewrite your whole roster.

Turn it on and watch the first sync

Back on Settings, switch Enable Integration on and press Save Settings. From now on, approving attendance sends it to ADP. Approve one shift for a mapped employee, then open the Sync Status tab.

app.stafferin.com/integrations/adp — Sync Status

The row should move to Synced and show an ADP Entry ID — that ID is the time card in ADP. Now open ADP itself and confirm the hours and the date look right for that one employee before you rely on it for a full pay period.

The record arrives on its own

Guards clock in and out from the mobile app (or a site kiosk). Each punch creates an attendance record with the time, the site, and how the punch was made. Open Attendance & Timesheets → Attendance View to see them.

app.stafferin.com/attendance-view

Every row starts as Pending. Filter by site, employee or date range, then Apply Filters.
🔴 Look at the rows showing - and NA. Those are shifts with a missing punch — no clock-out, usually. They are the ones that will cost you later, and they are covered in step C.

Open a row to see what actually happened

Click any row to expand it. This is the evidence behind the hours — useful when an employee disputes a shift, and the fastest way to tell a genuine problem from a mis-punch.

app.stafferin.com/attendance-view — expanded row

Shift Details — position, shift time, and paid vs unpaid break minutes.
Checkin / Checkout Method — how the punch was made (GPS here). This is your audit trail.
Location & Images — where the punch happened and any photo captured with it.
Notes — what the employee wrote, and any payroll note attached to the shift.

Fix the broken ones — including in bulk

Go to Attendance & Timesheets → Regularize. This is where you correct missing or wrong punches before anything is approved.

app.stafferin.com/attendance-regularize

Four tools, and the last two save the most time:

Approve — this is the step that pays people

Open Attendance & Timesheets → Timesheet Review. This is the queue managers work through each pay period.

app.stafferin.com/timesheet-review

The Status Filter is how you work the queue down: Pending is your to-do list, Awaiting Employee is waiting on someone else, and Approved is done.
The ISSUES column flags rows Stafferin thinks are wrong — a red count means look before you approve. Run Safety Sweep re-checks the whole range for problems, and Excel / PDF export what you are looking at.

Approve in bulk once the queue is clean

Tick the checkbox in the table header to select every row on the page, or tick rows individually. A bar appears with the actions that apply to your selection.

app.stafferin.com/timesheet-review — 37 selected

Close Selected resolves the selected rows in one action. Ask Selected sends them back to the employees for an explanation — use it when the ISSUES column flagged something you cannot resolve yourself.

Payroll Dashboard — the overview

Open Payroll → Overview. The tab strip along the top is the whole payroll area: Pay Schedules, Payrun Workspace, Payroll Adjustments, Pay Slip and Paystubs.

app.stafferin.com/payroll-dashboard

Total Slips / This Month / With File / Pending tell you where the period stands. Filter by employee, site or date, and export to PDF.

Payrun Workspace — the controlled path

A payrun is not a button; it is a sequence, and each stage is recorded against the person who did it.

app.stafferin.com/payrun-workspace

In the product's own words: “Each step is a different act by a different person, and every one of them is recorded.” Click Open a run over a pay period — or over an explicit date range if your organisation has no pay schedule set up yet. Locked means the period is closed and its figures can no longer drift.

Adjustments, schedules and slips