The all-in-one platform that gives you complete visibility over your security workforce — real-time GPS tracking, verified check-ins, automated scheduling, and instant reporting.
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No way to verify if patrols actually happened. Guards could be sitting idle while you have no evidence of checkpoint visits.
Multiple verification options: QR scan, NFC tap, Beacon proximity, or GPS location - all with precise timestamps and photo proof.
Constant phone calls to check on guards. You never know if they're at assigned locations until a client complains.
See every guard's exact location in real-time. Get geofence alerts when they leave assigned areas. Full location history available.
Buddy punching costs thousands. Guards clock in for absent colleagues, and you pay for hours never worked.
Face verification makes fraud impossible. Each check-in captures the guard's face, GPS location, and precise timestamp.
In emergencies, guards struggle to alert management and share their location. Precious time is wasted.
Guards press one button. All managers get instant alerts with exact GPS coordinates. Response time dramatically reduced.
No idea if patrol routes are completed. Vehicles could be parked anywhere while routes go unpatrolled.
Track vehicle routes in real-time. Monitor stops, verify route completion, and generate patrol reports automatically.
Hours spent creating manual reports. When clients ask for proof, you scramble to compile data from multiple sources.
Professional PDF/Excel reports generated automatically. Includes all patrol data, timestamps, and your branding. Auto-sent to clients.
Manual scheduling takes hours. Conflicts, double-bookings, and last-minute changes create constant headaches.
One-click auto-scheduling based on availability, skills, and site requirements. Drag-and-drop adjustments. Templates for recurring schedules.
No way to know if guards arrived on time until clients complain. Late arrivals and no-shows damage your reputation.
Automatic alerts when guards enter or leave geofenced sites. Get notified instantly if someone is late or leaves early.
Important updates get lost in personal texts and calls. No central way to broadcast announcements or instructions.
In-app messaging, team chat, and broadcast announcements. Everyone stays informed with real-time notifications.
Collecting timesheets, calculating hours, overtime, and deductions manually. Errors lead to disputes and unhappy guards.
Hours automatically tracked and calculated. Export payroll-ready data to Excel in one click.
Visitors come and go with no proper logging. Security incidents become impossible to investigate.
Log every visitor with photo, ID, purpose, and timestamps. Complete digital record for security and compliance.
Handwritten reports are illegible, incomplete, or lost. No photos, no timestamps, no accountability.
Guards submit incidents from the app with photos, GPS location, and timestamps. Managers notified instantly.
Leave requests come via text, email, and calls. Easy to forget, hard to track, scheduling conflicts happen.
Guards request leave in-app. Managers approve with one tap. Balances tracked automatically.
Last-minute callouts mean frantic phone calls trying to find someone to cover the shift.
Post open shifts with one click. Available guards get notified and can claim shifts instantly.
Guards unsure of daily duties. Tasks communicated verbally get forgotten or misunderstood.
Assign tasks per shift. Guards see their checklist and mark items complete. Full visibility for managers.
Equipment gets lost or misplaced. No one knows who has what or where things are.
Track all equipment with check-in/check-out logs. Know who has what at all times.
Guards report violations verbally. Without proper documentation, disputes are unwinnable.
Capture violations with photos, license plates, location, and timestamps. Professional documentation.
New guards at unfamiliar sites don't know protocols. Paper instructions get lost or outdated.
Site-specific instructions available in the app. Guards always know exactly what to do.
Chasing new hires for documents. Licenses expire without notice. Compliance becomes a nightmare.
Collect documents digitally. Track expirations. Get alerts before licenses expire.
Client contacts, contracts, and notes spread across emails, sticky notes, and spreadsheets.
Centralized client database. All contacts, sites, contracts, and history in one place.
No quick way to see how the business is performing. Problems discovered too late.
See everything at a glance. Active guards, completed patrols, incidents, and more in real-time.
Manual invoicing means delays. Chasing payments wastes time and hurts cash flow.
Generate and send invoices automatically based on scheduled hours. Get paid faster with less effort.
Critical site information scattered across emails and messages. New guards miss important details.
Attach permanent notes to sites. All guards see important info before starting their shift.
Important updates buried in email. Missed alerts lead to missed incidents and unhappy clients.
Get instant push notifications for arrivals, alerts, incidents, and more. Never miss a critical update.
Identical weekly schedules still require manual recreation. Repetitive work that wastes hours.
Save schedule templates. Apply recurring schedules with one click. Hours of work done in seconds.
Global clients struggle with English-only dashboards. Language barriers limit your market reach.
Web portal available in 20+ languages. Serve international clients and expand your market globally.
Clients constantly ask for updates. They can't see patrol data or reports without calling you.
Clients log in to view their sites, patrol reports, and guard activity. Fewer calls, happier clients.
Legacy systems require desktop access. Guards in the field can't log activities or check schedules.
Full-featured mobile apps for iOS and Android. Guards do everything from their phones.
Generic reports don't represent your brand. Clients see software branding instead of yours.
Add your logo, colors, and branding to all reports. Professional appearance that builds client trust.
Remote sites often have poor connectivity. Guards can't log activities without internet.
Guards work offline seamlessly. All data syncs automatically when connection returns.
Your data is trapped. No easy way to export for analysis, accounting, or backup purposes.
Export any data to PDF or Excel with one click. Your data, your control, anytime.
Guards see admin data. Managers access financials. No proper permission boundaries.
Define exactly who sees what. Custom roles with granular permissions for complete control.
No metrics on guard performance. Can't identify top performers or those needing improvement.
Track punctuality, patrol completion, incidents handled. Identify stars and coach underperformers.
Guards forget upcoming shifts. Manual reminders take time. No-shows leave sites unprotected.
Automatic push notifications before shifts start. Guards never forget, sites stay protected.
Unsure if you're meeting industry standards. Audits cause panic. Compliance gaps create liability.
Track licenses, certifications, and training. Get alerts before anything expires. Audit-ready always.
Manual timesheet approval takes hours. Stacks of pending approvals delay payroll processing.
Review and approve timesheets in seconds. Bulk approval for faster payroll processing.
No tracking of equipment assignments. Radios, flashlights, and gear frequently go missing.
Track every piece of equipment. Know exactly who has what, and when it was assigned.
Paper forms get lost, damaged, or illegible. Data entry from paper is slow and error-prone.
Create custom digital checklists. Guards complete on their phones, data flows instantly.
Constant calls to check availability. Scheduling without knowing who can actually work.
Guards set their own availability. Schedule with confidence knowing who can work when.
Supervisors inspect sites differently. No standard process leads to missed issues.
Standardized inspection checklists ensure consistent quality across all sites.
No way to track break times. Some guards take longer breaks than allowed.
Guards clock in and out of breaks. Track break duration and get alerts for overruns.
Overtime sneaks up on you. End-of-month payroll surprises damage your margins.
Get alerts before guards hit overtime. Make informed decisions to control labor costs.
Guards working alone at remote sites. No way to know if something happens to them.
Periodic check-ins required. Alerts triggered if guard doesn't respond. Peace of mind for everyone.
Live tracking only shows current location. Past movements are lost forever.
Complete movement history saved. Replay routes, verify patrol paths, investigate incidents.
Starting each day blind. No automatic summary of yesterday's activities or issues.
Automatic daily emails with complete operations summary. Start every day informed.
Changes happen but no record of who made them. Accountability becomes impossible.
Every action logged with user, time, and details. Complete accountability and transparency.
Last-minute requests mean frantic phone calls trying to find available guards.
Visual dispatch board shows guard availability. Drag-and-drop assignment in seconds.
Uniforms go missing, get damaged, or guards leave without returning them. Expensive problem.
Track uniforms assigned to each guard. Automatic deductions for unreturned items.
Same guards always get bad shifts. Complaints about favoritism hurt morale.
Algorithm ensures fair rotation of shifts. Track hours balance per guard automatically.
Guard calls in sick 30 minutes before shift. Panic mode to find coverage.
System automatically notifies available guards. First to accept gets the shift.
Every guard inspects differently. No consistency in quality checks across sites.
Custom checklists per site. Ensure consistent, thorough inspections every time.
Guards with expired certifications work sites. Major compliance and legal risk.
Track every certification with 30, 60, 90-day advance expiry alerts.
Without trend analysis, the same problems repeat. No way to spot patterns.
Visual analytics show incident trends. Identify and prevent recurring problems.
Radios, flashlights, batons disappear. No accountability for issued equipment.
Full equipment inventory per guard. Check-in/out tracking with condition notes.
Paper visitor logs get lost. No searchable record of who entered the site.
Digital visitor check-in with photo ID. Searchable logs for security audits.
No dashboards, no KPIs. Making decisions without data is just guessing.
Executive dashboard with real-time KPIs. Make data-driven decisions confidently.
Worried about system failures, data loss, or downtime affecting your operations.
Enterprise-grade infrastructure with multi-server backups and military-grade encryption.
No complicated setup. No technical expertise needed. Just follow these steps and transform your security operations today.
Sign up for free and set up your company profile. No credit card required.
Invite guards via SMS or email. They download the app and they're ready to go.
Add locations, create checkpoints, and define patrol routes on the map.
Start tracking your guards in real-time and receive automated reports instantly.
Clear answers about how Stafferin helps security guard companies automate scheduling, verify patrols with GPS/NFC/QR/BLE, protect lone workers, and streamline payroll.
Stafferin is an all-in-one security workforce management and guard tour verification platform built for contract security guard companies, mobile patrol operators, corporate security teams, construction sites, healthcare facilities, and hospitality operations. It replaces disconnected spreadsheets and legacy guard tour wands with one unified web portal and iOS/Android mobile app.
Guards clock in and scan checkpoints using four hardware-free smartphone verification methods: geofenced GPS tracking with live map breadcrumbs, NFC checkpoint tags, printable QR codes, and Bluetooth Low Energy (BLE) beacons. Missed checkpoints or geofence exits alert dispatchers in real time.
Yes. Automated Lone Worker check-ins prompt high-risk or overnight guards at configurable intervals, while the 1-tap Emergency SOS button immediately transmits live GPS coordinates and site details to the dispatch console so supervisors can respond without delay.
Every new organization gets a 14-day free trial with $0 setup cost and no credit card required. Paid plans start at $3/user/month ($2.40/user/month billed annually) for Starter and $5/user/month ($4.00/user/month billed annually) for Professional. Compare plans →
Approved timesheets flow directly into client invoices and export to ADP, ADP Workforce Now, QuickBooks, Gusto, and Paychex. Stafferin also offers a Claude AI Connector and REST API for automated operations.
Yes. The dedicated Client Portal gives property managers and facility owners real-time transparency into guard attendance, completed patrol tours, photo/video incident reports, shift pass-down notes, post orders, and invoices for their sites.
Six fact-based questions sourced from BLS, ASIS, SIA & APA research. Average score: 3/6. Think you can beat it?
Join security companies already using Stafferin to track guards, verify patrols, and keep clients happy.